Southern Oregon Film Society (SOFS) | Ashland Independent Film Festival (AIFF)
Reports to: Board of Directors
Employment Status: Nonexempt, Year-Round, FTE 1.0
Benefits: PTO (4.6 hours accrued per pay period), 8 paid federal holidays, health care reimbursement program
The executive director (ED) reports to the board of directors and serves as the co-chief executive alongside the artistic director (AD), responsible for planning, managing, and executing the operations of the organization in keeping with its mission, vision, values, and strategic plan. The ED exercises managerial acumen leading staff in achieving organizational goals, works closely with the Board of Directors (BOD). The ED maintains positive relationships with a great variety of people across a wide spectrum of opinion and personality. The ED, at the highest level, holds the health of the entire film festival: value the relationships and engage every group with the opportunity to contribute, to learn, and to celebrate by association with the festival. The ED position demands a flexible, adaptable, organized, multi-tasking nature – at ease under pressure.
· Lead in the development and implementation of the organization’s vision and strategic plan. Ensure that all programs and services support and realize the organization’s work, mission, and values.
· Inspire a creative, energized, collaborative, and safe organization culture and environment for staff, the Board of Directors, volunteers, members, and the greater AIFF community.
- Evaluate internal and external issues that affect the organization and recommend and take appropriate action.
· Act in concert with the Artistic Director as a primary spokesperson and representative for the organization.
- Ensure that all programs and services support and realize the organization’s work, mission, and values.
- Work closely with the board of directors to fulfill the legal and financial obligations of the nonprofit including the following requirements: regular board and committee meetings, record-keeping such as meeting minutes, financial reports and budgets, and conflicts of interest. Additionally, work with the board to identify, recruit, and train new board members and provide ongoing training opportunities.
- In accordance with the organization’s policies and existing employment laws, ensure oversight of all staff and volunteers who support AIFF operations.
- Manage operational processes, protocols, logistics, and planning; update and implement policies and procedures.
- Oversee creation of the annual calendar and ensure deadlines are met throughout the year.
- Supervise the management of the AIFF Film Center and other facility and equipment rentals as needed.
- Create and maintain a positive, healthy, and safe work environment in accordance with all appropriate legislation and regulations.
· Direct all development including securing grants, sponsorships, donations, memberships, in-kind support, and earned income to meet budgeted goals.
· Oversee membership drives, fundraising campaigns, annual giving, and capital campaigns, and events.
· Ensure accurate record-keeping for all unearned income and in-kind gifts, donation receipts, thank you letters and emails, and associated donor correspondence.
· Facilitate foundation relationships, grant record keeping, and required reports.
· With the development manager, coordinate the staff team, development committee, and board in support of the organization’s financial goals.
FINANCIAL PLANNING AND MANAGEMENT
- Prepare a comprehensive budget for regular review and approval by the board of directors. Approve expenditures within the authority designated by the board.
· Direct the organization’s financial operations, prepare a comprehensive budget for approval by the BOD, and provide the board with accurate, comprehensive, and regular reports on the revenues and expenditures of the organization, ensuring compliance with fiscally responsible accounting and reporting procedures.
· Safeguard AIFF’s ability to meet annual earned income objectives by working closely with the artistic director to implement the annual festivals, monthly programming, and new initiatives.
- Ensure that the organization complies with all legislation covering taxation and withholding payments and non-profit law.
HUMAN RESOURCES AND STAFF SUPERVISION
· Manage operational and human resources processes, protocols, logistics, and planning including the hiring, supervision, training, and evaluation of year-round and seasonal staff, as well as contract service providers, in coordination with the artistic director.
· Develop and guide staff: match personnel and skills to functional needs, help individuals succeed and prosper, align all efforts to common goals, and create a culture of stability and optimism.
- Supervise specific responsibilities of mid-level staff.
- Coordinate with AIFF staff to ensure accurate record-keeping, up-to-date policies and procedures, effective marketing, clear communications, successful fund development, and sound management of resources.
- Review, update and oversee human resources and payroll policies in coordination with the board and on the advice of experts.
· Oversee promotion of the organization’s events through a comprehensive marketing and media plan, ensuring regular communication and collaborative relationships with community leaders, organizations, and key stakeholders.
· Engage, in ways both professional and social, with the broader AIFF community – volunteers, donors, sponsors, and members. Maintain positive relationships with a great variety of people across a wide spectrum of opinions and personalities.
- Steward collaborative relationships with community leaders, organizations, and stakeholders in support of the strategic plan.
- Oversee production and maintenance of the organization’s printed and online publications and promotions.
OTHER DUTIES AND RESPONSIBILITIES
· Engage with the greater film festival industry to stay current on trends and issues; cultivate relationships with individuals, representatives, and groups in the industry; attend regional and national conferences and film festivals.
· Work to continue to develop and engage diverse audiences, expand income sources, and build national recognition for AIFF in coordination with the Artistic Director.
Feb 26, 2021